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Do you want to customize your processes to better fit your business? Reluctant to abandon your traditional maintenance methods?
It's time you learned about the importance of Rule Management and how it works in conjunction with your SaaS CMMS solution. 60% of businesses still perform Reactive maintenance so it's essential your CMMS works perfectly.
If you’ve been looking for a way to streamline your business processes but also want to use existing, valuable data, Rule Management is what you need. Keep reading for our guide to Rule Management and how it can help you put your processes in place your way. Especially if you want to make the switch from Reactive to Preventative Maintenance.

The Importance of Rule Management

Rule management is exactly what it sounds like: It is the management of business rules. Your CMMS needs to be able to automatically identify, track, and record data about assets.


This will produce accurate reports that are necessary for you to make informed decisions. When it comes to servicing your fleet of equipment, rule management helps your CMMS do just that.
Rule management allows you to establish rules according to pre-defined best practices in your industry. Once you have these rules in place, they will allow you to collect dependable data about each individual asset in your fleet.
Of course, you will want to make sure that you've named and organized your rules according to industry standards.

Customize Your CMMS Process to Your Business

One of the most useful features of Rule Management is the ability to customize processes. This allows you to make your CMMS work for your specific industry.
Using your industry's best practices means your CMMS can record data correctly. Rule Management enforces this principle and ensures better accuracy.
And with Rule Management, you don’t have to waste time or money training your employees on how to use the CMMS or what data is most relevant for their job. Rule management will identify the most useful information from individual assets to serve it up to your staff when they need it most.
Rule Management makes it easy to access all the data about your fleet in one place. This allows you to make informed decisions more quickly.
This, in turn, means that you can direct resources where they are most needed. Rule Management makes the collection and use of data easier for everyone involved.

Digitization and Workplace Efficiency

Since the start of the COVID-19 pandemic, companies have accelerated digitization efforts.
Rule management is a key factor in cloud-based AI-powered computerized maintenance management system (CMMS) technology because it allows you to increase efficiency at your workplace.
Rule management makes intuitive reporting possible. It does this by digitizing data and allowing the user to easily produce high-quality reports. This helps identify any problems with the fleet as soon as they arise.
Rule management also allows you to customize alerts. If one piece of equipment goes overdue for service, you can set up an alert on other related equipment. Rule management helps make sure your CMMS complies with all rules and regulations in your industry without extra work.


Rule management makes for easy-to-use, accurate data collection within your CMMS solution. The Rule management feature helps you customize the process to fit whatever standards are set in your industry.
This means that when it comes to reporting, you can trust the data in your CMMS. Rule management also allows you to increase workplace efficiency. It does this by making sure that alerts are consistently created throughout the whole business.
Rule management is truly the lifeblood of any CMMS solution. Schedule a demo with Lena now to find out more.

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Discover how to simplify operations management with Lena products

This half-hour session will cover the answers to the following questions:

  • 1) What does your company need to manage its operational activities faster and easier?
  • 2) How do Lena products work and how do they support you in achieving company goals?
  • 3) How can you digitize your system and implement it quickly?